Office Operations and Finance Officer

Polska, Mazowieckie, Warszawa | Praca stała
LeasingTeam Group
Lokalizacja:
Polska, Mazowieckie, Warszawa
Branża:
Instytytucje sektora publicznego
Rodzaj pracy:
Praca stała
Nr ref.:
00133181
Data publikacji:
2024-11-29
Oferta ważna do:
2024-12-29

Zakres obowiązków:

  • Validate all payments for the office, including local staff salaries, social security, tax payments, staff benefits, and deductions.
  • Verify that all payments are properly documented and ensure compliance with financial procedures.
  • Monitor balance sheet accounts at month-end and follow up on the reimbursement of private expenses from office staff monthly.
  • Record petty cash and bank transactions daily in Re@dy (ERP), in line with cash disbursement guidelines.
  • Assist in monitoring working advances provided to National Societies and staff, ensuring they are recorded, reconciled, and cleared regularly in the ERP system.
  • Support the Finance Coordinator in preparing and monitoring program budgets, including revisions as needed.
  • Lead the month-end closing process for office accounts, including journal preparation (petty cash, bank), processing financial transactions in ERP, and reconciling balance sheet accounts.
  • Coordinate and follow up on obtaining approved project forecasts, reviewing, and preparing monthly cash requests.
  • Ensure proper documentation and filing of monthly financial returns and upload scanned files to relevant folders.
  • Assist in delivering finance training for Office and National Society staff when requested.
  • Prepare financial reports and conduct financial analysis for programs as needed.
  • Manage the timely updating bank signatories and banking matter of CCD bank accounts to minimize risk of financial loss.
  • Manage and ensure compliance with documented administrative policies and procedures.
  • Maintain tracking system for administrative services, contract and commitments, travel order / expenses claim records.
  • Ensure the daily management and maintenance of organization's buildings, including procurement of office equipment, furniture, supplies, and facilities, while promoting green and sustainable practices.
  • Oversee the selection and management of office agreements (leases, equipment, rentals), ensuring their proper upload in the electronic contract system.
  • Lead the delivery of Administrative Supplementary Services in the country, ensuring that service standards are consistently met.
  • Organize travel arrangements for staff and visitors, including booking flights, accommodation, and managing IT/communication needs.
  • Support internal and external event planning and implementation.

Oczekiwania:

  • University Degree in Finance, Business Administration, Commerce, or any other relevant fields
  • Full professional accountancy qualification and knowledge of accounting softwares
  • 3 years experience in audits, financial management and reporting, budgeting, accouting and administration
  • Experience in budget preparation and control
  • Knowledge of financial accounting systems (ERP)
  • Establishment and enforcement of sound internal controls
  • Fluency in written and spoken English & Polish

Oferta:

  • Hybrid work (3 days at office, 2 at home)
  • Employment contract
  • Office location: Warsaw (Mokotowska)
  • Opportunity to work for a global humanitarian organization
  • Private medical care
  • Health insunrance
  • Multisport

Pursuant to existing law, LeasingTeam Professional does not charge candidates for taking part in recruitment processes. Please be kindly informed we will only contact selected Candidates.



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